Replacing spreadsheets, Access and paper
We move the logic from your sheets, macros and forms into an application with a proper database. Your existing data is migrated and cleaned up. Nobody has to ask which file is the current one anymore.
Custom softwareCustom software for SMEs
Custom software for SMEs
that retires the spreadsheet.
Some processes do not fit any off-the-shelf product. We build them as a web application your team actually likes using and that you can still maintain in five years.
Book a free AI opportunity review
45 minutes, no strings attached. You leave with a written shortlist.
What it is about
Custom software
In many companies an important process depends on one spreadsheet, an old Access database or paper forms. That works as long as the one person who knows how it works is around. Once several people work on it at the same time, data gets entered twice or someone goes on holiday, it gets expensive.
We turn processes like these into web applications: clear input screens, roles and permissions, a change history and interfaces to your ERP, inventory system or the DATEV export your accountants need. The software runs in the browser, with nothing to install on each workstation.
Before we build anything, we check whether a standard product already does the job. If it does, we recommend it. If not, you get software at a fixed price per package under a fixed-scope contract, and the code belongs to you.
What we build
The building blocks
Interfaces to ERP, inventory and DATEV
The application exchanges data with your existing systems instead of becoming another island. Typical examples are master data from the ERP, stock levels from inventory and a DATEV export for accounting.
Roles, permissions and history
Each person only sees and edits what belongs to their job. Changes are traceable with time and author. Approvals and a four-eyes principle can be added wherever you need them.
Maintainable from day one
We use widespread, open technologies, write automated tests and document the application. That way another team can take it over later. The software should not depend on one person, and that includes us.
Fixed price per package, fixed-scope contract
The project is split into packages with fixed prices, timelines and acceptance criteria. Contractually it is a Werkvertrag under § 631 BGB, so the delivery risk sits with us. Code, infrastructure and documentation belong to you.
Approach
From the first conversation to operations
- 01
Free first conversation as part of the AI opportunity review
You show us the process and the files you work with today. We tell you whether a standard product will do or whether building your own is worth it.
- 02
Concept and prototype
We describe the data model, roles and interfaces and build a prototype of the key screens. Your team tests it before the first package is commissioned.
- 03
Delivery at a fixed price per package
The application is built package by package, each with a fixed price and acceptance criteria. After every package you decide whether and how to continue.
- 04
Operation and further development
We run the application with monitoring and tested backups and adapt it when your processes change. If you prefer, we hand it over to your own IT.
By industry
Where this applies in practice
The industry overview lists concrete use cases. Detailed pages are available in German.
- Machinery and plant engineeringUse cases: Quotation and configuration support
- Logistics and freight forwardingUse cases: Answering shipment status requests
- Skilled tradesUse cases: Quotes from site measurements and notes · Site reports and documentation
- Medical practices and outpatient centresUse cases: Billing preparation checks
- Retail and e-commerceUse cases: Returns analysis · Shop search and system integration
- Industry and manufacturingUse cases: Analysing shift and downtime reports · Checking mill certificates and supplier documents
- Utilities and municipal energy providersUse cases: Processing grid connection and PV applications · Pre-sorting market communication exceptions
- Insurance brokersUse cases: Extracting portfolio data from insurer PDFs
- Construction and architectureUse cases: Bill of quantities and GAEB analysis for estimating · Site diary and defect management application · Documenting change orders
- Staffing agenciesUse cases: Extracting CV data into structured fields · Capturing timesheets and assignment documents
- Hotels and hospitalityUse cases: Turning group and conference requests into offers
- Agriculture and foodUse cases: Checking specifications and raw material certificates · Documenting traceability
Related services
What often comes with it
- CRM & CMS developmentA CRM or CMS should reflect how your company actually works. We build it so your team does not have to bend around the software.
- Websites & web appsWe build websites and web applications that load quickly, are easy for search engines and AI assistants to read, and work without forcing tracking on anyone.
- Document AIWe automate your incoming mail: documents are recognised, read, checked, and passed to your systems. Uncertain cases go to a person for approval.
FAQ
Questions about Custom software
How much does custom software cost for a small business?
It depends on the size of the process, the number of interfaces and the data migration. After the free first conversation and a concept you receive a fixed price per package. You can start small and extend later.
When is custom software better than an off-the-shelf product?
When your process only works in standard software with lots of workarounds, when it is what sets your company apart, or when you currently maintain several tools and spreadsheets side by side. If a standard product fits, it is usually cheaper, and we will say so.
Can you replace our spreadsheet or Access database?
Yes, that is one of the most common reasons clients come to us. We take over the logic from sheets, formulas and macros, migrate the data and turn it into a web application several people can use at the same time.
Who owns the source code?
You do. Source code, infrastructure and documentation are transferred to you. You are not tied to us and can have your own IT or another provider continue development.
Is a fixed price realistic for software development?
Yes, as long as each package is scoped properly. That is why every package starts with a concept and acceptance criteria. Contractually it is a Werkvertrag under § 631 BGB: we owe the agreed result, not a number of hours.
Do you only work with companies in Munich?
No. We are based in Munich and work with companies across the German-speaking region. On-site workshops are possible; most of the collaboration happens remotely.
Custom software: let's find out in 45 minutes whether it pays off for you.
Book a free AI opportunity review
45 minutes, no strings attached. You leave with a written shortlist.